Hosting a very important event will never be easy, especially if you are new to this. So before you start planning for your next event, read this simple guide. Whether this is your first time or you have already been planning events for a while now, it is important that you know all the basic steps in hosting an event ensuring that everything is covered before the big day. This is the time that you host functions that will be remembered by your guests.
Event Goals And Objectives
This is the very first step that you have to accomplish. Ask yourself why are you organizing this event? What do you want to achieve after? If you happen to be aware of your company or organizations’ goals before you start planning, this is what you will only have to focus on. By setting your goals it would be easier for you and your team to make sure that you reach them.
Team Effort Is Important
Any function or event will not work without a team effort who will have someone handle each of the details. It is important that you have at least an Event Manager or Chairman and Chairpersons or Subcommittees. If you assign different individuals for each of these tasks, you would be able to create a system to prevent failure.
Date And Location
If this is a recurring event, then there is already a pre-set date. On the other hand, if this is a new event, you have to ensure that you give yourself ample time, around 4 to 6 months, to plan for the event. You should take into consideration statutory as well as religious holidays. You should also avoid school holidays. You also should check the date with your event participants, like your speakers, VIP guests, presenters, and so on.
Once the date is set, it is time to book a venue. Choose a location who specifically hold corporate events like you are planning, just like in glass house event space Melbourne. The event date and location are very important because you will need this to start advertising. This means that these two should be all set ahead of time.
Formulate A Master Plan
As the event organizer, you need to have a master plan. If this is your first time, creating a master plan can be a bit confusing. All you have to remember that this should serve as your checklist and timeline. When planning a corporate event, you should have a detailed timeline. Here is the information that needs to be included in your master plan:
- The venue, catering, and logistics
- Speakers and presenters
- Activities and entertainment
- Registration options
- Sponsors and partner management
- Volunteer management
When planning an important corporate event, whether big or small, it is important that you do not forget your team. Work with them. Remember, you are not a robot. You can never do it all. This is why you have people to work with. Also, make sure that you have enough time to prepare and plan for this event. It needs plenty of time and planning for it to be successful.